POP vs. IMAP vs. Webmail vs. Cloud Webmail Server
Did you know that one in every five individuals on earth sends emails on a regular basis? The importance of technologies like webmail server, cloud webmail server and email protocols
Published on: Mar 4, 2016
Transcripts - POP vs. IMAP vs. Webmail vs. Cloud Webmail Server
POP vs. IMAP vs. Webmail vs. Cloud
This Presentation By: - MailEnable Pty Ltd
Address: 59 Murrumbeena Road
Call Us On: +613 9569 0772
Importance Of Mail Server
Did you know that one in every five individuals on
earth sends emails on a regular basis? The importance
of technologies like webmail server, cloud webmail
server and email protocols in sustaining the viability of
industries like business, education, and service, among
others, cannot then be overlooked.
But not all email technologies are created equal. In this
article, we shall discuss the characteristics, merits and
demerits of four email technologies, namely, POP,
IMAP, webmail and cloud mail.
Post Office Protocol (POP) is the original email protocol created in 1984 for downloading
emails from a remote server and for permanent local storage. The POP workflow then
involves connecting to the server, retrieving all emails, storing locally the emails as new
mail, and deleting mail from server, and disconnecting. Most POP clients, however, provide
the option of leaving a copy of the downloaded mail on the remote server.
POP has the following advantages:
• Emails are stored locally, thus, these are always accessible even without Internet
connection, said connection of which is only necessary when sending and receiving new
• Server storage space can be maximised
• Multiple email accounts and email servers can be consolidated into a single inbox
POP is suitable for individuals and organisations that want easy and constant access to emails
from a single device regardless of Internet availability and that require optimum use of
limited server storage space.
Internet Message Access Protocol (IMAP), designed in 1986, was created to allow remote
access to emails stored on a remote server. As a form of cloud storage, it leaves emails on the
server and then temporarily stores – the industry term is “caches” – these messages locally.
The IMAP workflow can then be summarized as: Connect the webmail server, fetch the userrequested content and locally caches it, process the user edits (i.e., mark the emails as
read, delete, and reply), and then disconnect.
The idea is to allow multiple users to manage the same email inbox from various computers
with the following advantages arising:
• Email can be accessed from multiple different locations
• Faster overview of emails since only the headers are downloaded until the user decides to
explicitly request for the content
• Email has appropriate support when the cloud webmail server is properly managed
Between POP and IMAP, experts recommend choosing IMAP because it is the more modern
email protocol that allows for a greater range of functionality and flexibility.
Webmail is an email service that utilises a web browser in viewing, sending and receiving, and editing and deleting emails from any
Internet-connected computer including smartphones and tablets anytime, anywhere. The webmail server makes all of these
activities possible, thus, the popularity of the email protocol across several industries.
Users can maximise webmail in two ways, namely:
• Getting fast, easy and secure access to current email regardless of location and time for as long as the personal computing device
has Internet connection
• Enjoying multiple email accounts for several individuals
As webmail obviously requires a webmail server, the emails are always available for their users since these electronic messages are
stored on the World Wide Web. Its advantages can then be summarised as:
• Greater privacy since webmail is a private email account
• Better convenience because changing Internet Service Providers will not affect the permanent email accounts and because the
emails can be easily accessed via Internet-connected devices
• More effective management of email accounts from a single interface
• More useful features like attachments, address books, and vacation replies
The webmail server makes all of these benefits possible. It is, in fact, one of the most popular email management protocols in the
world today because of these merits.
MailEnable Pty Ltd
59 Murrumbeena Road
Call Us On: +613 9569 0772