A results-oriented and service-driven Executive Assistant with over ten years of experience in providing comprehensive sen...
 Arranged complex hotel and travel plans for Directors
Executive Assistant to the President & CEO Willson Intl. (2011 - 2...
Executive Assistant to the Partner, Indirect Tax (Contract) Deloitte & Touche LLP (2006 - 2007)
Reporting to the Partner o...
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Nadine Purnell 2015 (Private)

Published on: Mar 3, 2016

Transcripts - Nadine Purnell 2015 (Private)

  • 1. A results-oriented and service-driven Executive Assistant with over ten years of experience in providing comprehensive senior level executive support. Possesses the highest degree of integrity supported by a flawless record of maintaining confidentiality. An independent thinker and a great team player. A natural leader, passionate about life, work and people, driven to excel! Assistant to the Board of Directors Greater Toronto Airports Authority (2013 - Present) Partnering with the Executive Assistant, I provided administrative support to the 15-Member Board of Directors as well as the Vice President of Corporate Governance and a team of lawyers.  Prepare, format and edit letters, memos, reports, meeting materials, and presentations, from draft to presentation-ready  Manage complicated travel arrangements, hotel accommodation for international events and tours  Arrange special events, retreats and Board Meetings, including venue options, scheduling, catering, material preparation  Liaise with Government Offices and other high profile clients to arrange meetings and events for the Chairman  Administrate the Board Vantage Portal (a cloud-based document/ information portal for the Board and Executive Team)  Process monthly expense reports for Directors to ensure timely and correct reimbursement  Update and manage external subscriptions and memberships for Directors (TBOT, YPO, etc.)  Work with the IT department to provide, update, track and replace company issued iPads and cell-phones for Directors  Review and edit Board Papers created by Management prior to submission to the Committees and Board for review  Remain current on company events and issues in order to understand the matters being reviewed by the Board  Dicta-type minutes of Board and Committee meetings for lawyers and Vice President, Corporate Governance  Scan, file and archive all documents relating to the Board in accordance with the Corporate Records Retention Policy  Provide occasional support to the Office of the CEO as required  Actively participate in safety training and company events representing the Board of Directors and building team spirit Technical Skills Business Skills Employment History  Microsoft Word (Expert Level)  Microsoft Excel (Expert Level)  Microsoft PowerPoint (Expert Level)  Windows and Mac iOS  Outlook and Lotus Notes  SharePoint  Adobe  Salesforce CRM (Administrator)  Hyperoffice CRM (Administrator)  Oracle  Board Vantage (Administrator)  Ceridian Payroll Systems  Basic Visio  Basic Web Design and Content Management  Executive Office Support  Excellent Time Management  Articulate Communication  Large-scale Event Planning  Complex Travel Arrangements  Records Management  Project Management  Office and Facilities Management  Extreme Attention to Detail  Contract and Vendor Management  Space Planning, Design and Build  Business Process and Policy Creation  Operational Budgeting, Planning and Review  Business Continuity Planning  Lease Administration  Professional Customer Service  Proven Leadership and Mentoring Skills  Easily Adaptable to New Technologies and Processes Nadine Purnell 1034 Haig Blvd. Mississauga, ON L5E 2M5 647.218.8170 npurnell@rocketmail.com http://www.linkedin.com/in/npurnell
  • 2.  Arranged complex hotel and travel plans for Directors Executive Assistant to the President & CEO Willson Intl. (2011 - 2012) Reporting directly to the President and Chief Executive Officer, I managed all administrative functions of the Executive Office and filled the roles of the Facility Manager and Records Manager.  Provided direct support to the President & Chief Executive Officer and a team of nine Vice Presidents  Managed all aspects of the President’s calendar for both business and personal items  Arranged all travel (local and international) for the President and sales executives  Coordinated logistics for vacations, dinners and extracurricular events for the President  Created PowerPoint presentations (some used for the annual Microsoft Convention)  Planned company-wide special events for over three hundred attendees  Prepared agendas and recorded minutes of monthly executive leadership team meetings  Updated and distributed weekly statistics reports to the Executive Team  Designed and created quarterly news-letter publication (8 - 10 pages)  Processed monthly expense reports and invoices for the President  Supervised Office Services Team, working to coach and motivate staff to excel in their roles  Responsible for all aspects of work environment for multiple offices in Canada and the USA  Project manager of major workspace redesign, liaising with stakeholders to ensure successful rollouts  Ensured facilities staff and contractors deliver quality level of service within the allotted budget  Performed routine reviews of contracts and equipment warranties to ensure contract terms are met  Liaised with Health and Safety Committee to ensure compliance with all requirements  Maintained the records retention program and lifecycle process for all business documents Executive Assistant and Office Manager VSM Investments Inc. (2008 - 2009) Reporting to the Director of Investor Relations, I provided extensive administrative support to the Executive Team, and the role of Office and Property Manager for several investment properties in the Western Provinces. In this role, I successfully built a sales team in Vancouver remotely from Toronto.  Provided senior level administrative support to two Directors, Lawyer and Sales Managers  Communicated with investors to update their investment portfolios  Followed through with brokers and clients to ensure completion of sale on investment properties  Administered Salesforce.com for the sales team based in Vancouver  Fulfilled all Human Resources functions including hiring, training, payroll and termination  Created a sales team in Vancouver from interviewing through to hiring, while based in Toronto  Managed rental properties located throughout Canada remotely from my home office  Ensured properties were in compliance with local provincial building, fire and electrical code  Prepared lease contracts for new tenants  Handled tenant and client grievances including fines, penalties and evictions  Worked within capital budget to improve properties and increase value through preventive maintenance Executive Assistant to the CFO (Contract) Royal Bank of Canada (2008 - 2008) Reporting to the Chief Financial Officer of RBC Insurance, the focus of this role was providing high-level calendar management while liaising between the Chief Financial Officer and her direct reports.  Organized and coordinated events for both internal and external meetings  Read, filtered and prioritized all emails and correspondence for the CFO  Created correspondence, spreadsheets and PowerPoint presentations for the finance team  Tracked and updated records of financial statements and presentations daily  Completed monthly accounting and submitted expense reports for finance team  Organized and maintained the Chief Financial Officer’s personal office and files  Managed employee time-billing, holiday and sick-day schedules Nadine A. Purnell Page 2
  • 3. Executive Assistant to the Partner, Indirect Tax (Contract) Deloitte & Touche LLP (2006 - 2007) Reporting to the Partner of Indirect Tax, I provided strong administrative support to the Indirect Tax Team with a key focus on updating and generating multiple reports and keeping track of employee time-billing.  Provided senior level support to the Partner and team of Senior Managers  Coordinated Outlook calendar for Partner and management team  Arranged travel and hotel accommodation for Partner as well as Firm Director  Performed mail-merge working with various Microsoft templates  Generated and monitored time and expense reports through local time management system  Formatted and proofed detailed technical reports to be sent to clients  Processed monthly expense reports for Indirect Tax group  Researched business information and financial history of potential clients Administrative Assistant, Corporate Services MFP Financial Services (1998 - 2007) Reporting to the Director of Corporate Services, this was one on my most diverse roles. Starting out as a Records Clerk, I progressed to take on Office and Facility Management with a strong focus on supporting upper-level management and the Director of Sales.  Provided administrative support to the Director or Corporate Services, Vice President of IT and Director of Sales  Acted as a liaison between the Director of Sales and the International Sales Team  Created correspondence, presentations and marketing projects for the International Sales Team  Coordinated all company travel - including all logistics for a group expedition to Venice  Planned and organized all special events, meetings and conferences for the Board of Directors  Managed design of marketing materials, letterhead, stationery reports and logo  Maintained inventory of stationery and office supplies, and coordinated maintenance of office equipment  Assisted with developing enhanced workspace design to improve workflow  Revamped vendors and service providers list, improving quality of service and cutting costs  Monitored, maintained and updated contracts with vendors and service providers  Oversaw all functions of Corporate Records Centre (File Library)  Created alpha-numeric filing system for extensive lease library in order to track files  Implemented a “borrow and return” barcoded system for all legal and financial documents  Executed retention scheduling and archive of documents  Created project to convert to a paperless workflow process Records Management Core Competencies (Certificate Program) UNIVERSITY OF TORONTO, Toronto, Ontario 2004 Professional Secretary Diploma INTERNATIONAL CORRESPONDENCE SCHOOL, Montreal, Quebec 1997 Business Management Diploma Program PENN FOSTER, On-line Continuing Education, December 2015 Paralegal Degree PENN FOSTER, On-line Continuing Education, December 2017 Nadine A. Purnell Page 3 Education

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