Published on: Mar 3, 2016
Transcripts - NARANJA LAKES
COMMUNITY REDEVELOPMENT AGENCY
REQUEST FOR PROPOSALS
CONSTRUCTION MANAGEMENT SERVICES
Issue Date: December 27, 2006
Due Date: January 29, 2007
NARANJA LAKES COMMUNITY REDEVELOPMENT AGENCY
REQUEST FOR PROPOSALS
CONSTRUCTION MANAGEMENT SERVICES
The Naranja Lakes Community Redevelopment Agency (the “CRA”), pursuant to
Section 287.055, Florida Statutes, is soliciting proposals from qualified persons and/or
firms to provide professional construction management services (including architectural
and engineering services) as an owner’s representative to the CRA in connection with
the review and monitoring of construction of the CRA Project (as defined below) being
constructed by Naranja Lakes Construction LLC (the “Developer”) for the CRA and
Miami-Dade County (the “County”) pursuant to the Redevelopment Agreement (as
defined below). The CRA shall also have the option to request that the selected person
or firm provide additional construction management services as an owner’s
representative to the CRA in connection with other CRA projects within the CRA
Redevelopment Area (see map).
The selected person or firm shall serve as the “CRA Representative” pursuant to the
Redevelopment Agreement. Its primary responsibilities will be to (i) review and
recommend contract awards based on bids received; (ii) review and approve payment
requests submitted by Developer; (iii) review and make recommendations pertaining to
change orders, design changes and budget reallocations; and (iv) requiring the
Developer to maintain as-built drawings and other records including any testing results.
Additionally, the selected person or firm shall also meet with the Developer on a regular
basis regarding the construction schedule and related issues. Finally, the selected
person or firm shall also visit the construction site when necessary and provide the CRA
and the County with independent analysis whenever additional reviews or coordination
As its initial task, the selected person or firm shall prepare a “Preliminary Report” for
delivery to the CRA and County providing an analysis of the amounts previously paid to
the Developer to date (approximately $5,000,000) as set forth in the twenty–one (21)
Requests for Payment submitted by the Developer to the CRA and County including an
analysis of any changes in scope, materials and quantities from what is set forth in the
revised Master Plan of Improvements attached to the First Amendment to the
Redevelopment Agreement (as defined below) as well as any amounts paid over
budgeted amounts all as reconciled to the approved Schedule of Values.
Any defined terms not defined in this RFP shall have the meaning set forth in
B. Proposal Instructions
1. Sealed Proposals
One unbound original and seven (7) bound copies of the response to this RFP
should be submitted on or before 5:00 P.M. EDT, on January 29, 2007 to:
Office of Strategic Business Management
111 N.W. 1st Street
22nd Floor, Stephen P. Clark Center
Miami, FL 33128
Phone (305) 375-5143
Proposals received after this date and time will not be considered.
The CRA reserves the right to reject any and all proposals, to waive any
informalities or irregularities not involving price in any proposals received, to
solicit new proposals, or take any other such actions that may be deemed to be
in the best interest of the CRA.
2. Proposal Contents
Each proposal should address all pertinent areas as delineated and described
below and be specific. Any conditions should be clearly stated. The failure to
disclose substantive terms, conditions and covenants may be considered cause
for the proposal to be rejected by the CRA.
Proposals should contain, but not be limited to the following considerations:
a. Experience and qualification to serve as a construction manager
serving as an owner’s representative in general as well as in relation to
the scope of the CRA Project in particular.
a. Proof of authorization pursuant to State law as a construction manager
providing architectural and engineering services including submission
of copies of all pertinent State issued licenses.
b. A list of community redevelopment agencies and similar county and/or
local governments and agencies for which you previously or currently
provide Construction Management Services or other pertinent clients.
c. Staff assignments and availability to perform the services on a timely
• Participation of senior personnel assigned to the
• Frequency of contact with client.
• Availability of staff to respond to questions within the
scope of the engagement.
d. Staff stability history including assurances regarding the assignment of
your permanent personnel to the engagement.
e. Timetable for Performance of Preliminary Report
• Proposed work plan that provides for the completion and
submission of the Preliminary Report to the CRA and
• Proposed date for completion and submission of the
3. Questions, Additional Information
Respondents, their agents and/or associates shall refrain from contacting or
soliciting, directly or indirectly, any member of the CRA Board, the CRA Attorney,
County Attorneys and/or the employees of the CRA and/or the County regarding
the RFP during the selection process, which process begins on the issue date
and terminated following the approval of the agreement by the CRA Board.
Failure to comply with this provision may result in disqualification of the
respondent. All requests for clarifications or additional information must be made
in writing and directed to:
Office of Strategic Business Management
111 N.W. 1st Street
22 Floor, Stephen P. Clark Center
Miami, FL 33128
Phone (305) 375-5143
Fax (305) 375-5168
All such requests and CRA responses will be made available to all potential
C. Background Information
In order to stimulate the redevelopment of the Naranja Lakes area after the destruction
of Hurricane Andrew, and pursuant to the Community Redevelopment Act of 1969, Part
III of Chapter 163, Florida Statutes, the Board of County Commissioners adopted the
following: (a) Resolution No. 847-98 dated July 21, 1998 determining blight, as defined
in Section 163.340 Florida Statutes, within the Redevelopment Area; (b) Ordinance No.
02-216 dated October 22, 2002 creating the CRA and appointing the members of the
CRA Board; (c) Resolution No. R-418-03 dated May 6, 2003 approving the
Redevelopment Plan; and (d) Ordinance No. 03-106 dated May 6, 2003 establishing a
redevelopment trust fund pursuant to Section 163.387 Florida Statutes, for deposit of
tax increment revenues generated from the Redevelopment Area.
The Redevelopment Plan contains, among other things, a Master Plan of Improvements
(as set forth in the First Amendment to the Redevelopment Agreement) that provides for
the CRA to construct or cause the construction of certain roadway, streetscape, plaza,
common use buildings and infrastructure improvements (the “CRA Project”) within the
Primary Redevelopment Project commonly known as Mandarin Lakes (the “Project”).
Generally, the CRA Project is a capital intensive project that will provide a portion of the
infrastructure which will support the development of portions of the property by the
Owner (as defined below) and the delivery of single family homes and town homes to
the ultimate end users. Accordingly, completion of the CRA Project is essential for the
timely completion of the Project which will create tax increment (“TIF”) revenues that will
support the CRA’s long-range challenges and programs for the Redevelopment Area.
In order to facilitate the construction of the CRA Project, the CRA, the County, the
Developer and the property owners, Naranja Lakes Holdings, LLC and Naranja Lakes
Holdings II, LLC (collectively, “Owner”), entered into that certain Redevelopment
Agreement recorded January 8, 2004 in Official Records Book 21959, Page 4169, as
amended by that certain First Amendment to Redevelopment Agreement between the
parties including D.R. Horton, Inc., as a successor owner to a portion of the property,
recorded May 4, 2005 in Official Records Book 23335, Page 2976, all of the Public
Records of Miami-Dade County, Florida (collectively, the “Redevelopment Agreement”).
Pursuant to the Redevelopment Agreement, the CRA Project will be developed by the
Developer as Phase I and Phase II with both phases defined in the Redevelopment
Agreement. The development of the CRA Project will be funded by the County for a not
to exceed amount of $17,745,355.75, which funds are to be provided to the Developer
and Owners as an incentive to undertake the Project. Once TIF revenues permit, the
CRA will issue debt to repay the County.
Phase I of the CRA Project is nearing completion and the requested services generally
relate to the completion of Phase I and then Phase II. The CRA shall also have the
option to request that the selected engineering/architectural firm provide construction
management services as an owner’s representative to the CRA in connection with other
CRA projects within the CRA Redevelopment Area.
II. EVALUATION OF PROPOSALS - CRITERIA
A. Evaluation and Award
Proposals will be evaluated on the basis of the scoring of the proposals as to
technical merit based on responsiveness to the requested scope of services and
engagement requirements as outlined in this RFP. A proposal may receive the
maximum points (100 points) or a portion of this score depending on the merit of
the submission, as judged by the Selection Committee in accordance with the
following first-tier selection criteria:
1. Qualifications of firms including the team members assigned to the
project (50 pts)
2. Knowledge and past experience of similar type projects (20 pts)
3. Past performance of the firm (20 pts)
4. Amount of work awarded and paid by the County and or other
Municipalities / CRAs (5 pts)
5. Ability of team members to interface with the CRA / County (5 pts)
At the conclusion of the first-tier selection, a minimum of three (3) of the highest
ranked proposals will be short-listed, or by a majority vote, the Selection
Committee may determine the maximum number of firms to advance to the
second-tier selection (oral presentations). Alternatively, the Selection Committee
may waive the second-tier selection process by a majority vote and make a final
recommendation to the CRA Board, that a contract be negotiated with the
highest ranked responsive and responsible proposal, based on the first-tier
If the Selection Committee chooses to proceed to the second-tier, the Selection
Committee shall evaluate the short-listed proposals based on the following
1. Knowledge of project scope (50 pts)
2. Qualifications of team members assigned to the project (40 pts)
3. Ability to provide required services within schedule and budget (10 pts)
The respondents will be ranked based on the highest to lowest overall score.
The CRA will begin negotiations with the highest ranked institution and reserves
the right to negotiate with other respondents should those negotiations not be
B. Proposal Format
In order to assist the CRA in reviewing the responses, each proposal should
include the following information:
1. Legal name of the proposer and primary contact person (include address, telephone,
facsimile number, and e-mail address).
2. A technical submission that addresses and describes the proposer’s plan to provide
the services and meet the requirements as delineated in section B.2 of this RFP.
3. Provide a listing of all conditions, covenants, terms or restrictions, other than those
specified in this RFP, which would be included in your commitment to provide the
services requested in this RFP.
III. INSTRUCTIONS TO RESPONDENTS
A. Respondents shall thoroughly examine and be familiar with the RFP specifications.
Failure of any Respondent to receive or examine this document shall in no way
relieve any Respondent of obligations pertaining to this RFP or the subsequent
B. Any modifications from the stated terms and conditions can result in the rejection of
the proposal as not being responsive to this RFP.
C. Delivering the proposal to the CRA on or before the specified date and time will be
solely and strictly the responsibility of the Respondent. The CRA will in no way be
responsible for delays caused by the United States Postal Service, or other courier
services, or a delay caused by any other occurrence. Offers by telephone or fax will
not be accepted.
D. The response deadline shall be strictly observed. Under no circumstances will a
proposal delivered after the time specified be considered. Such RFPs will be
returned to the Respondent unopened.
E. Respondents will not be allowed to withdraw or modify their proposal.
F. The CRA reserves the right to reject the proposal of any Respondent who has
previously failed in the proper performance of a contract or to deliver on time other
contracts similar in nature, or who in the opinion of the CRA, is not in the position to
G. Federal, state, county and local laws, ordinances, rules and regulations that in any
manner affect the items covered herein apply. Lack of knowledge by the
Respondent will in no way be a cause for relief from responsibility.
H. No successful Respondent may assign any portion of the contractual agreement
between the parties without prior written authorization by the CRA, which
authorization may be withheld by the CRA in its sole discretion.
I. Changes to the RFP may be made by and at the sole discretion of the CRA.
J. Warranties - The Respondent, in submission of its proposal, warrants to the CRA
that it will comply with all applicable federal, state and local laws, regulations and
orders in providing the services under the proposed documents.
IV. TENTATIVE SCHEDULE
The CRA will attempt to adhere to the following schedule:
December 27, 2006 RFP Issued
January 29, 2007 Written responses due prior to 5:00 p.m. (EST)
February 12, 2007 Determination of Proposal Rankings and
Negotiation of Agreement
February 26, 2007 Approval by CRA Board of Agreement
The CRA reserves the right to alter scheduled dates if necessary.
V. OTHER INFORMATION
A. The CRA reserves the right to accept or reject any and all proposals, to waive any
irregularities or informalities in any proposal or in the RFP process, and to accept or
reject any items or combination of items. The award will be to the institution whose
response complies with all of the requirements set forth in this RFP and whose
proposal, in the sole opinion of the CRA, is best taking into consideration all aspects
of the Respondent's proposal.
B. In the event that the successful respondent does not execute a contract within a time
frame acceptable to the CRA, the CRA may give notice of intent to negotiate with the
next most qualified Respondent or to solicit new proposals and may proceed to act
C. The County is the entity responsible for making payments on behalf of the CRA.
Accordingly, the successful respondent shall comply with all County “vendor”
requirements as well as other County related ordinances and requirements relative
to receiving payment from the County on behalf of the CRA.