Poor Business Data Use and Its Consequences
Inefficient data entry and management can prove costly to any business organization.
Published on: Mar 4, 2016
Transcripts - Poor Business Data Use and Its Consequences
Data Use and
prove costly to any
Managed Outsource Solutions
Companies collect and process large volumes of data that is directly relevant to the
business, and hence accurate data entry is one of the most important aspects of a
company’s success. Data reveals facts, figures, trends and patterns about daily sales and
other details that are important for a business. Analyzing data in a timely and efficient
manner is important as it shows changing business requirements. All information needs to
be carefully analyzed by managers before they make any necessary decisions. Data entry
outsourcing is a practical way of ensuring that all important data is correctly entered and
that you have all the information you need at your fingertips.
Inefficient Data Use to be Avoided at All Costs
Data reveals essential statistics recorded during the operation of a business and is related to
customer reactions. It is information that becomes useful in engaging customers and
determining better ways to work with them. Undoubtedly, accurate data is important for
the survival of any organization. However, sometimes you may notice some inefficiency with
your data management which has to be put right. You have to monitor whether your staff is
engaging in inefficient data practices such as manually entering the same data multiple
times, copying and pasting and so on. You need to ensure that your staffs are making
maximum use of the business intelligence and automation tools you already have.
Following are some ways in which poor use of valuable business data can prove costly for
Incorrect data entry: Data integrity will be lost more, the more people touch it. If
you have many staffs working on the same data, there is a high chance of entering
erratic, repetitive data into your files. So, it is better to have dedicated staff for
each data category.
Unhappy staff: When the data manipulation is not done on time to enable other
staff to use it, you may end up with disgruntled staff and reduced productivity.
Reduced scalability: With more workers engaged in inefficient data management, it
becomes difficult to allocate labour to activities that can improve your sales and
Increased labour cost: If you have more than the required workforce engaged in a
particular data entry job, you are simply wasting your money.
Data must maintain excellent quality and accuracy, which can be ensured by partnering with
a reliable data entry company that will function as a virtual extension of your office. Here
are some of the consequences of poor data management.
Poor Data Use and its Consequences
Loss of Data: With inefficient data manoeuvring, the business will lose valuable data
and will not be able to analyze it. In today’s competitive world, businesses need
accurate data to minimize risk. If the data collection and proper management is not
enforced in the beginning, it becomes difficult for the managers to take the right
Poor Analysis: Data analysis can go completely and utterly wrong if the entered data
is incorrect. Business analysis helps you to stay ahead of the market changes and
also ensure the company’s stability. Therefore correct data is necessary for any
No Visibility: Inefficient data leads to lack of visibility and this will further lead to
difficulties in forecasting data. Forecasting of data is vital to understand seasonal
peaks and troughs, determine actual cost of sales and also helps in business
Poor Focus: Accurate data helps sales representatives to prioritize opportunities. But
with poor data, sales representatives will not know which opportunities fit the ideal
buyer profile. A sale without accurate data is a waste of time and also reduces
overall sales of the product.
Businesses using data entry services get to enjoy value-added services at affordable rates as
well as accuracy of data. Data security is ensured and other major benefits include reduced
labor, increased productivity and valuable time savings.